We are recruiting for the following positions:
- Advocacy & Advice – Full Time – Maternity Cover
- Experienced Office Administrator/Bookkeeper with IT skills
Details
Advocacy & Advice – Full Time – Maternity Cover
Answering to the Office Manager, the Advocacy & Advice role works directly with the CEO in support of the work undertaken in the research and delivery of the Advocacy and Advice services. The Role is based in our Dublin Office.
Purpose:
- To provide skilled independent advocacy support to visual artists who wish to raise concerns about their professional lives or make representations;
- To empower visual artists either by enabling them to represent their own views or by speaking on their behalf, or both;
- To assist the visual artist in seeking a satisfactory resolution to any issues raised;
- To provide information, support and advice to visual artists about their rights;
- To promote the participation of visual artists in decisions about their professional lives;
- To ensure that the views of visual artists on issues affecting their professional lives are heard through consultations with them and/or through the development of local participative structures.
Responsibilities are:
- To provide face to face and online advocacy and advice work services to visual artists.
- To undertake both individual advocacy cases and group advocacy projects that will support the voice of individual artists in the decision making processes that affect their professional lives;
- To develop and deliver Consultancy assignments that support VAI’s on-going into research areas surrounding Public Art Commissioning and Delivery.
- To develop and manage contractors, with the Office Manager to undertake advocacy research or consultancy assignments;
- To ensure that all financial targets for Consultancy assignments are met, and that invoicing and financial reporting requirements are delivered in an efficient and timely manner;
- To build upon VAI’s trust relationships with individual visual artists and groups;
- To identify need and undertake responsibility for the development of advocacy, advice, support and information systems appropriate to individual artists and groups;
- To undertake regular evaluation and monitoring of work of the project and to obtain the views of those using it;
- To maintain appropriate recording systems for the service;
- To contribute to the activities, promotion and development of VAI as an agency working on behalf of professional visual artists.
Salary Level: C.
Other Requirements:
- 5+ Years of experience in a similar role;
- Excellent computer skills;
- Attention to detail;
- Ability to remain focussed and calm under pressure and capable of prioritising tasks;
- Desire to be proactive and create a positive experience for others.
This role is currently based in our Thomas Street offices and answers to the Office Manager.
To Apply, please provide a professional résumé to bernadette@visualartists.ie
This vacancy will remain open until filled
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Experienced Office Administrator/Bookkeeper with IT skills
We are seeking an experienced Office Administrator/Bookkeeper with strong IT skills for a permanent role with full time hours.
The successful candidate will have a minimum of 3 years accounts / bookkeeping and office admin experience, preferably accounting technician qualified, and coming from a high volume, busy environment. HR experience is a must.
This role will suit someone who is expert at working on their own initiative, as well as being a team player, and a highly motivated individual with the drive to add value to the organisation and our members.
This role is currently based in our Thomas Street offices and answers to the CEO.
This is an excellent opportunity to join a busy non-profit organisation with a focussed and friendly working environment.
Salary:
- DOE
- Working hours are 9:30am-5:30pm Monday – Friday
Responsibilities:
- Bookkeeping/Accounting duties:
- Weekly workflow with various monthly deadlines
- Supplier Set-Up
- Supplier Invoices
- Debtor Invoices, Input and manage Debtors.
- Returns on ROS and maintenance of SAGE and excel spreadsheet for record keeping.
- Payroll – including SAGE Payroll.
- Bank Transaction & Reconciliation, book all additional bank & credit card transactions.
- Accounts – These need to be provided with timely reports providing the Director with Actual v Budget on a regular basis. Quarterly Management Accounts.
- Fixed Asset Register – A record of all fixed assets should be maintained and checked at least annually; particularly high value items held off site.
- Cashflow – A cash flow forecast prepared at the beginning of the year with comparisons to actual monthly figures.
- Company Returns, CRO, online companies’ office and ensure compliance with all regulatory requirements in collaboration with company auditors.
Admin duties:
- H&S Procedure Documentation, Implementation Review and Document Control.
- Board of Trustees Administration.
- Dealing with incoming emailed queries, responding to emails, recording and monitoring leads and correspondence.
- General ad-hoc admin duties as required.
Employee Relations duties:
- HR & Company policy Documentation, Implementation Review and Document Control.
- Onboarding new employees – updating payroll/revenue and arranging contract documentation (either from our own template or through liaising with our appointed HR consultant)
- Ensuring employees adherence to structured planning, reporting and delivery.
- Managing timesheets – including payroll and recording annual leave/absences.
- Resolve employee queries as required.
Requirements:
- Minimum 3 years’ experience in an accounting/bookkeeping and office administration environment
- Accounting Technician qualification is highly desirable
- Strong IT skills including MS Office
- Experience working on their own initiative
- Energetic individual with a can do attitude balanced with a mature considered approach
This role is currently based in our Thomas Street offices and answers to the CEO.
To Apply, please provide a professional résumé to director@visualartists.ie
This vacancy will remain open until filled