- Fulfil the role of Board Secretary for the Board of Governors & Guardians of the National Gallery of Ireland, including:
- Preparation/coordination of Board papers, reports, agendas and minutes, attendance at meetings and follow up on related actions
- Administration of BoardEffect, our secure online Board papers portal
- Organising Board and Committee member induction and ongoing training
- Coordination of internal/external Board/Committee annual self-assessments
- Liaison with the Chair of the Board and other Board and Committee members and ensuring that they are kept informed and up to date with Gallery news and events
- Compliance: prepare, research, coordinate and implement action plans to ensure the Gallery meets its legislative obligations across a broad range of areas, including information rights
- Compliance: maintain compliance with various governance codes and best practice guidance
- Compliance: ensure statutory reporting requirements, ongoing compliance obligations and deadlines are met
- Act as Company Secretary for Friends of the National Gallery of Ireland CLG and International Friends of the National Gallery of Ireland (UK)
- Prepare and submit regulatory filings (including CRO, Charities Regulatory Authority, Companies House (UK) and Charities Commission (UK))
- Assist as required with internal/external audit queries
- Ensure the Gallery’s policies and procedures are kept up to date, in conjunction with HR and Finance Departments
- Maintain the Gallery’s Corporate Governance Framework
- Maintain compliance registers and other records in relation to all of the above
- Assist with risk management reporting and maintenance of the risk register
- Carry out any other duties as required
Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the view of new structures and / or the changing needs of the Gallery. All employees are required to be compliant with NGI screening, security and Garda vetting procedures.
Grade and Salary: Salary is in accordance with point 1 of the Higher Executive Officer (PPC) pay scale, currently €49,845 (gross) per annum.
Duration: Permanent, Full-Time
Working hours: Full time, 5 days a week – 37 hours per week (net of breaks). Please note, flexibility is required and the successful candidate may be required to work occasional late evenings and weekends.
Closing date for receipt of applications: 17 August
Interviews will be held on: 30 and 31 August
How to apply: Please upload a cover letter and curriculum vitae here. Candidates should note that panels may be formed from which future positions may be filled.