Job Vacancy | Senior Administrator at The Everyman Cork

Senior Administrator

Type: Full Time (40 hours per week)  

Location: Onsite, with hybrid working option available in line with the needs of the business.  

Reporting to the Executive Director/CEO, duties will include:  

• Providing Administrative Support to the Senior Management team and all departments at The Everyman.  
• Ensuring a smooth and efficient flow of information throughout the company, the building and between all internal departments.  

• Coordinate office activities and operations to secure efficiency and compliance to company policies.  
• Ensuring that all company policies and procedures are up to date and communicated to all relevant personnel.  
• Liaising with Producing Team and issuing contracts to visiting companies. 
• Liaising with visiting theatre companies on issues such as riders, travel, accommodation, marketing etc. and ensuring that all relevant information relating is circulated to all departments – Technical, Marketing, Finance etc.  
• Organising Meetings, taking minutes, circulating minutes in a timely fashion.  

• Diary management tasks for CEO and AD, and arranging appointments, booking meeting rooms, conference facilities and staff events. 
• Overseeing filing system and storage for entire company, digital and hard copy.  
• Creating and updating databases for various forms of data i.e. box office, marketing, production data.  
• Overseeing smooth running of IT system and ensuring that software licences are up to date, liaising with Adapt IT, our IT partners. 
• Liaising with the Finance Manager to purchase new hardware where necessary.  

• Assisting with the writing and administration of funding applications.  
• Taking inventory and replacing office supplies when necessary. 
• Submitting reports and preparing presentations and general research. 
• Organising training and ensuring that all relevant training is up to date.  
• Support with budgeting, bookkeeping and financial administration.   

• Be the Company’s child protection officer and ensure that all child protection policies and training are up to date.  
• Take the lead on internal committees such as Health & Safety.  
• Dealing with email enquiries through the company’s general e-mail address.  
• Arranging both internal and external staff events and meetings.   
• Represent The Everyman at industry and community functions and training as necessary. 

• Any other such duties as may reasonably be requested by the Executive Director/CEO 

Skills Required: 

• Excellent Organisation, Communication & Interpersonal Skills 
• Attention to Detail  

• Excellent Computer Skills 
• Experience with accounting and bookkeeping systems (not essential) 
• Research & Analysis 
• Flexibility – we are a working theatre and occasional evening or weekend work may be required!  
• An interest in, and knowledge of, the Arts/Entertainment would be an advantage 

Please apply for the role of Senior Administrator by sending a letter of application accompanied by a CV to recruit@everymancork.com. Shortlisting of candidates will be based on information contained in their CV and covering letter. All applications and queries will be treated in the strictest of confidence.  

Deadline for applications: Wed 13 July, 12PM